| INDIAN VILLAGE COMMUNITY ASSOCIATION BOARD OF GOVERNORS — SPECIAL MEETING MINUTES March 6, 2026 | Virtual Meeting (Video Conference) |
| Meeting Type: | Special Meeting of the Board of Governors — Grant Application Review & Reauthorization |
| Date & Time: | March 6, 2026 |
| Format: | Virtual (Video Conference) |
| Presiding: | Paul Forbing, President |
| Minutes Recorded By: | Ken Hull, Secretary |
BOARD MEMBERS IN ATTENDANCE
| NAME | TITLE | PRESENT |
| Paul Forbing | President | Yes |
| William Bourhill | Vice President | Yes |
| Monica Hadsall | Treasurer | Yes |
| Ken Hull | Secretary | Yes |
| Stephen McMurray | Director | Yes |
Quorum present: Yes (5 of 5 Board members in attendance)
1. CALL TO ORDER
President Paul Forbing called the special meeting to order and confirmed that all Board members were present via video conference. Forbing stated that the sole purpose of this special meeting was to review and formally reauthorize the Association’s application to the City of Fort Wayne 2026 Neighborhood Improvement Grant Program for the Historic Entrance Wall Restoration Project, in advance of the March 13, 2026 application deadline.
2. BACKGROUND & PROJECT STATUS
Forbing provided an update on the Historic Entrance Wall Restoration Project:
The entrance wall at Indian Village Blvd and Manito Ave has remained partially collapsed since 2023 and continues to present a safety hazard on City right-of-way.
Eric Byers of Byers Masonry (Garrett, IN) has provided a written restoration proposal of $15,200, most recently reconfirmed September 24, 2025.
The three-source funding plan consists of: the City Neighborhood Improvement Grant ($5,000), the IHCDA CreatINg Places program via Patronicity.com (dollar-for-dollar match up to ~$5,100), and a community crowdfunding campaign (~$5,100) targeting IVCA residents.
The City grant application deadline is March 13, 2026.
IVCA is a first-time applicant and holds priority status under the grant program’s allocation policy.
3. DISCUSSION
The Board reviewed the completed grant application narrative, Exhibit B (Budget), Exhibit C (Scope of Work / Timeline), and supporting documentation. Members discussed the single-contractor quote, the good-faith outreach to additional masonry contractors, and the narrative explanation included in the application. The Board affirmed that Byers Masonry is the only qualified contractor willing to take on historic limestone restoration work of this nature in the region. The funding plan, project timeline, and maintenance commitments were reviewed and found to be realistic and well-documented.
4. MOTIONS & VOTES
| MOTION 1:To formally reauthorize and approve the submission of the Indian Village Community Association’s application to the City of Fort Wayne 2026 Neighborhood Improvement Grant Program for the Historic Entrance Wall Restoration Project at Indian Village Blvd and Manito Ave, in the amount of $5,000.Moved by: William Bourhill Seconded by: Monica HadsallVOTE: In Favor: 5 Opposed: 0 Abstained: 0 MOTION CARRIED UNANIMOUSLY |
| MOTION 2:To authorize President Paul Forbing to execute and submit all documents required for the 2026 Neighborhood Improvement Grant application on behalf of the Indian Village Community Association, including the application narrative, Exhibit B (Budget), and Exhibit C (Scope of Work / Timeline).Moved by: Ken Hull Seconded by: Stephen McMurrayVOTE: In Favor: 5 Opposed: 0 Abstained: 0 MOTION CARRIED UNANIMOUSLY |
5. ADJOURNMENT
There being no further business, President Forbing adjourned the meeting. All Board members confirmed receipt of these minutes.