Official IVCA Minutes – July 7, 2022

Meeting Minutes

Thursday, July 7, 2022

Location: Morgan’s Restaurant

Call to Order: 6:35pm by Paul, seconded by Steve. 

In attendance: Paul Forbing, William Bourhill, Monica Hadsall, Kailey Till, Steve McMurray

Discussion:

• Approval of minutes from July 1st meeting
  • Paul motions, seconded by Will, unanimously approved
• Segmenting agendas
  • Must do/high priority first
  • Can do/needs to be looked at eventually listed last on agenda 
• Implementing technology
  • How to vote
  • Look into amending bylaws to allow virtual quorum
• Storing minutes in drive, linking to website, allowing access for ALL residents 
• Acknowledgement of minutes from meeting held June 16, 2022 by previous board. In lieu of new board (none of which were present at June 16^th meeting), minutes were not approved and will remain “unapproved minutes.”
• Provisional bylaws
  • Set of bylaws that should be used
• Budget 
  • Indiana Attorney General’s Office requires all HOA’s submit a budget each year. 
    • Looking into whether this was already done for 2022
    • Mandatory maintenance fee written into bylaws; looking to strike from budget potentially but cannot complete at this meeting. Will call a special meeting of the Board to deal with this. 
  • Legally, we must have one expense for the budget. 
    • Agreed upon lighting (around $19/month) for monument (this amount will already be covered by the checking account balance, does not require voluntary donations or dues). 
• Mailer
  • Survey
  • Explanation of what has been done so far
  • Optional invoice for voluntary members 
  • Reference IVCA Facebook page/website as predominant means of communication 
• Voluntary members
  • Voluntary Association
    • Budget:
      • Improve lighting on the boulevard (solar lighting for monument?)
      • Add boulders to prevent drivers from hitting monument 
      • Petition for more streetlights along the boulevard, specifically by the monument
      • Salt buckets at entrances? 
    • How to get funds?
      • Send mailer with invoice stating “VOLUNTARY”
      • GoFundMe
      • Venmo/Cashapp/PayPal links 

Meeting adjourned at 8:44pm by Paul, seconded by Monica. 

Minutes approved 8/11/22