Meeting Minutes – October 17, 2022

Indian Village Community Association

Board of Governors

Meeting Minutes

Monday, October 17th, 2022

Location: Virtual via Google Meets

1. Call to Order: 6:55pm by Paul, seconded by Steve. 

2. Roll Call:
   1. Present- Paul Forbing, William Bourhill, Stephen McMurray, Kailey Till, Monica Hadsall. 

3. Discussion:

• Approval of Meeting Minutes
  • August 11^th meeting- approved by Paul, seconded by Monica. 
• Immediate Business Needs:
  • State requirements: 
  • SWAP: Next meeting Wednesday, October 19^th. Location: Fort Wayne Sports Club. Paul will go. 
• Resident Complaints:
  • Kekionga traffic back-up—see below. 
  • Norfolk Southern blocked crossings: Continue to report via the reporting tool (https://www.fra.dot.gov/blockedcrossings/). Can also continue to give residents a heads-up via Facebook, but there isn’t much more we can do due to the Indiana Supreme Court ruling in September of 2018.
    • Considering reaching out to City Council about an underpass/overpass at one of the crossings. However, Broadway already has an overpass, so this may deter the city from doing anything about this. 
• Principal for a Day:
  • Paul went to Kekionga Middle School
    • Learned that there are funds for a project to fix the traffic backlog caused by student arrival and dismissal, but no construction companies will bid on this project. 
• Current Results:
  • Should we extend survey and closing date?
    • Run into the issue of it nearing the holidays, getting more put off as people continue to get busier. Ending October 31^st. 
    • Results are as follows:
      • For mandatory HOA: 33 mailed+12 virtual= 45
      • For voluntary HOA: 30 mailed +46 virtual=76
      • Should these be published in another way? Waynedale News (paper trail)?
        • Press release style once results are finalized at survey’s end. 
    • Comments:
      • How should we respond to comments on survey?
        • Compile document of all questions with answers.
        • Personal reply to each person who asked questions.
          • If questions were not asked (i.e., statement was written), shouldn’t plan to receive a response. 
    • In responses, share how many homes have changed hands in the last 2 years as well as how many rentals (rental complaint, association contacted landlord and tenant was evicted). 
    • Call county commissioner to add this information to the neighborhood file. 
• Discussion of Framework/Future Association Needs (we recognize the need for things people have expressed interest in. They wouldn’t necessarily be elected positions, just volunteers.):
  • New Positions/Subcommittees EXAMPLES (not actually set!!:
    • Event coordinator
    • Safety
    • Historical Preservation
  • Social Media
  • Community Involvement
  • Solar lights for monument- call city to ask if this is a possibility or replace the electric lights with money from the budget. 
  • Offering solutions for concerns of neighbors- Parks Dept., Purdue Ext. Office, etc. 
  • Changing bylaws:
    • Make it so 15 homeowners can’t make decisions for 500+ homeowners
    • Make changes so that 1 existing governor cannot create a whole new board on their own. 
• Other:
  • Get rid of what is left in storage—not sure what to do with the files as they have molded and are not safe for people to keep in their homes.
    • Paul is volunteering to keep in his garage until we can sort through 
• Short-Term Goals:
  • Inform neighborhood of survey deadline
  • Compile results to be shared via Waynedale News Press Release, Newsletter, Facebook, Website, etc. 
  • Facebook page- extreme vetting process to ensure people joining have legitimate reason to be there (no spammy bots, etc.). 
  • Figure out eligibility for voting-
    • Have to pay in the last 12 months to have a say? Probably a $10 minimum. 
  • Framework for new rules. 

Adjournment: 7:55pm by Kailey seconded by Paul.